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NDIS providers

Advanced Financial Management for NDIS providers

Track your finances, automate claims and stay compliant with scalable ERP software built for NDIS providers.

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The problem

You're growing, but your back-office systems are slowing you down.

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Manual admin is eating your team's time
 
Claims and reconciliations drain hours and delay cash flow.
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You've lost visibility into the numbers
 
No easy way to track budgets, usage, or costs.
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Everything lives in a spreadsheet
 
Care data, finance data, payroll data
- none of it is connected. 
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Reporting is always reactive
 
NDIA and and board reporting feels like a scramble.

The financial engine behind your care operations

 

Get clarity, control and confidence without jumping between spreadsheets and disconnected tools. Wiise brings together your finance, payroll, inventory, claims and reporting in one platform built for the complexity of NDIS. Scale with fewer systems, less admin and total visibility.

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NDIA Integration

Submit claims, receive remittances, and validate funding directly in Wiise. No manual uploads, no errors, or switching systems.

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Accounting

Track NDIS billing accurately - by participant, program, or support type. Get a true picture of service delivery and cost-to-serve.

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Payroll
Payroll

Pay staff correctly with built-in SCHADS awards, rostering sync, and full audit trails. Perfect for casual, shift-based workforces.

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Reporting

Generate NDIA, board and internal reports in minutes. Filter by participant, service, site or fund type - no spreadsheets needed.

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Inventory

Manage and monitor equipment, consumables, and site-level stock in real time. Maintain audit-ready records, and avoid over-ordering with full visibility across locations.

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Project costing
Budgeting

Control budgets by support category, participant or team. Track utilisation in real time and spot overservicing before it impacts funding.

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Warehousing

Track goods, consumables and equipment across multiple locations. Get real-time visibility into what's where, and automate stock movements, transfers and replenishment.

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Bank feeds

Automatically sync bank transactions and use AI to match payments, claims, and remittances, saving hours on reconciliations.

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Wiise Capabilities mapped to your NDIS operations

A clear view of every activity Wiise supports today across the participant lifecycle, from CRM and service agreements through to invoicing, payments and compliance.

Wiise Capabilities

The finance layer behind your care platform

Participants & Plans

  • Client invoice history

  • CRM (Client contact details)

  • Plan Management

  • Outcome measurement

  • Individual support plan

  • Service Agreements

  • Progress notes

  • Participant Plan Reassessments

  • Progress reports

  • Service bookings

Products & Services

  • Product & Services Pricing catalogue

  • Vendor Onboarding & assurance

  • Budget Management
  • Vendor Management

People

  • Employment Contracts

  • Qualifications
  • Training Records
  • Police & Working with children checks
  • Payroll (EH)*
  • Rostering & Timesheets (EH)* 

* supported via Employment Hero

Financial Management

  • Invoicing

  • Lodgement of payment requests
  • Recording payments
  • Payments
  • Financial Budgeting
  • Reporting

     

Compliance & Risk

  • Audits

  • Incident management

  • Insruances

  • Purchase approvals 

Read our full capabilities guide

Automate NDIS claims. Submit with confidence.

Avoid rejected claims and write-offs without formatting spreadsheets or chasing errors.

All NDIA pricing and support codes are built into Wiise, so you can create accurate claims, submit in bulk and automatically match remittances to the right participant and service. You get faster payments, fewer errors, and full confidence in your claims without the manual effort.

  • NDIA catalogue and pricing are updated automatically
  • Submit accurate, compliant claims in bulk
  • Automatically match remittances to participants and services
  • Track claim status and payment progress in real time
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Invoice accurately.

Create compliant invoices without rework or manual entry. Wiise pulls service details from your care management system, links them to the correct participant and funding source, and generates accurate invoices across all NDIS funding types.

You can split billing across funding types and generate accurate invoices in bulk.

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See your financial performance in real time

Live financial dashboards give you a real-time view of accounts receivable, accounts payable, P&L, participant, program and service performance all in one place

  • Real-Time P&L by Program, see income, expenses and margins for each service area 
  • Participant funding balances monitor unspent and forecasted funding in real time (where authorised by NDIA) 
  • Drill from receivables down to participant or program in one click 
  • Spot shortfalls early and adjust before they affect cash flow 
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Report with clarity. Prove every number.

Every transaction in Wiise is traceable and tied to real financial data, so you can deliver accurate reports, respond to audits, and meet board and NDIA requirements without second-guessing your numbers.

  • One source of truth for NFP funding, NDIS revenue, billing and reporting
  • Track billing, claims and revenue by participant or program
  • Generate reports for NDIA, board or execs with minimal prep
  • No more rework, version control or disconnected data
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Advanced financial controls
built in

Bank reconciliation

Reconcile in minutes, not hours

Eliminate the need to export files or comb through transactions line-by-line.

 

With integrated bank feeds and Microsoft Copilot you can import transactions from multiple bank accounts and use AI to match them in minutes, instead of hours.

 

Automatically match NDIA remittances and bank transactions to the right claims, invoices, then post to your general ledger for fast and accurate reconciliation.

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Clarity without clutter

Get the visibility you need by tagging transactions with multiple dimensions, like program, funding stream, team or location, without blowing out your chart of accounts.

 

Track performance across your organisation, filter reports instantly, and give your board and execs the insights they're asking for.

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Built for NDIS, by KPMG

Track NDIS costs and service performance with a chart of accounts purpose-built for the sector. Developed with KPMG, it gives you a clear, compliant foundation for financial reporting, without the need for custom setup.

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Control spending before it happens

Set up custom approval workflows for purchase orders, invoices and expenses, so nothing gets paid without the right checks.

 

Stay in control of budgets, avoid end-of-month surprises and keep teams moving without micromanaging every transaction.

Connect your care system to the NDIA and run your finances on one platform 

Wiise sits between your care management system and the NDIA. We pull the NDIS catalogue, submit claims, reconcile remittances and manage your financials while your care team continues to deliver services in the system they already use 

Integration-map

Wiise Improvements

Before

With accounting software

8 /month

After

With Wiise

8 /month

Before

After

Area
Claims submission
Manual CSV upload
Automated via NDIA API
Often completed in batches leading to delays
Bulk claims via API
Payment Reconciliation
Manual, spreadsheet based
Automated matching via API
Invoicing
Manual, often outside system
Automated with NDIS catalogue
Payroll
Manual award checks
Automated SCHADS interpretation
Rostering data exported manually
Integrated seamlessly with financials
Cash flow
Spreadsheet dependent
Real-time in Wiise
Reporting
Manual delayed process
Faster, automated pipeline
Plan Management, Rostering, Field Service
Manual consolidation
Automated process
Funding utilisation reports
Multi-dimensional reporting
Program-level financials
Real-time, audit ready

The financial impacts of Wiise

Wiise impact

 

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How a not-for-profit was able to grow their organisation to help job seekers and employers

CVGT was looking to move away from their existing manual processes to a solution that would allow them to grow and engage with their clients. They needed to be able to capture and analyse information using clever systems and smart digital processes.

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93%

Faster P&L reports
Read case study

120%

Faster budgets vs actuals reports
Read case study

75%

Of admin tasks reduced
Read case study

Why Civic Disability chose Wiise

Civic Disability Services supports people by giving them the opportunity to lead the lives they want. See how transformative using a cloud-based platform like Wiise has been for them.

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Why Wiise?

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Powered by a global platform

Wiise is built on Microsoft's global Dynamics 365 Business Central platform and integrates seamlessly with Microsoft's entire ecosystem - from Outlook, to Teams, Power BI, Excel, and the the entire Dynamics suite.

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Built for Australian businesses

Wiise delivers the local functionality, integrations, partner expertise and support ANZ businesses need to run and scale with confidence.

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Supported by Local Teams

Wiise is supported by an Australian team and partner network that stays with you from onboarding to growth. Proactive check-ins and escalation support - so you're never left chasing answers.

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Integrations you know will work

Validated, production-ready integrations from payments, to bank feeds, AR/AP automation, payroll, HR, and WMS that you know you can rely on to scale your business.

 

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