How Peter Stoitse Transport transformed their operations and saved 38+ hrs in month-end reporting.
CFO at Peter Stoitse Transport
Meet Jessica. When Jessica Sciberras joined Peter Stoitse Transport as CFO, things were complicated.
The business was using MYOB to manage all of its business operations – but had long-outgrown the small business software.
With eight business divisions, 150+ employees (with different licences), and a large fleet of different vehicle types to manage, late payments and decisions based on hunches, not data, had become common.
Having grown to eight different divisions Peter Stoitse’ operations were under strain. Producing reports was such a challenge that the company had resorted to one single profit and loss (P&L) report for the whole business. Understanding how each division was performing – and whether they were making a profit on individual jobs – was almost impossible.
Customer queries would spark a series of internal phone calls and checking paper documents against reports in MYOB. Tracking down accurate data was so time-consuming that the business was regularly up to two months behind on reporting, delaying important business decisions.
Calculating how much the transport company’s 150 workers should be paid was made even more difficult. Peter Stoitse pays its drivers weekly – but how much they’re paid can vary depending on the licence they hold and type of vehicle they’re driving, which can also change throughout the day depending on jobs they’re assigned to.
Why Wiise?
Creating reporting ‘dimensions’ in Wiise was one of Jessica’s favourite Wiise features. The first ‘dimension’ consisted of Peter Stoitse’s business divisions, enabling the team to run reports for just its glycol or workshop division – or one report for the entire organisation – by simply selecting from a drop-down box.
A second dimension, based on fleet registration numbers (road trains, trucks, trailers, utes and cars) means the team can now also run P&Ls on individual vehicles, comparing the profitability of different vehicles based on milage and litres of diesel.
